Worktime records - 2019

Employers must record working hours for all employees. Only representative directors are exempt. They can either use on-the-spot confirmation by the manager, or objective measures such as timecards or IC cards. If neither can be used and the employee must self-report their worktime, employers must explain the importance to employees and managers of accurate time-recording, conduct surveys on the accuracy of employees' self-reported time, verify employees' justifications for staying at work beyond their self-reported time, and refrain from imposing limitations on the amount of worktime employees can report.

Salary payment records must state employees' worktime, overtime, late-night work, and holiday work. Missing or falsified information risks a fine of up to 300,000 yen. Employers must keep salary payment records, attendance records, and a roster of employees for five years, or risk a fine of up to 300,000 yen.

Employee Contract - April 2024

Employers must state in the employment contract the possible changes to work location and scope in the future, in addition to stating work location and scope immediately upon employment. For fixed-term employees, contract renewal details must also be stated.

Human resources regulations in Japan address work rule, employee contracts, compensation, and housing.

Work Rules in Japan

Regulations and minimum requirements concerning company work rules, i.e., the terms and conditions of employment for employees in a company in Japan.

HR Legislative Reporting in Japan

Table of main human resources legislative reporting requirements for employees and companies in Japan.

Sample Offer Letter for Japanese Employment

Sample offer letter of employment for a prospective employee in Japan.

Labor Contracts

Regulations and practice regarding labor contracts in japan, including working conditions, restrictions, cancellation, and dismissal.

Dismissal

Regulations on dismissal of employees in Japan, including grounds for dismissal and the dismissal process.

Compensation in Japan

Employee compensation considerations for outsourcing companies in Japan, including regulations, practice, and recommended policies.

Employee Housing “Legal Rent” Arrangement

In Japan, “Legal rent” is a specific arrangement of providing housing for employees which reduces social insurance costs for both the employee and the company.

Apartment Insurance

Minimum insurance coverage required for apartments in Tokyo, Japan.

Holidays in Japan

Japanese national holidays, traditional holiday periods, and annual leave regulations, including leave recommendations for companies in Japan.

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These descriptions are not intended nor are they a substitute for professional advice. HR regulations are complex and qualified professional HR advice should be obtained prior to taking any action.